Accounts Payable Guide

version: 2026 R1

Accounts Payable
Overview of Accounts Payable Processes
Creating a Vendor
Vendors: General Information
Vendors: Vendor-Related Planning
Vendors: Vendor Defaults and Overrides
Vendors: Vendor Locations
Vendors: Security Configuration
Vendors: Configuration Prerequisites
Vendors: Implementation Activity
Vendors: Related Reports and Inquiries
To Run AP Aging Reports
To View Vendor Balances
Configuring Predefined Mailings for Vendors
Mailings for Vendors: General Information
Mailings for Vendors: Implementation Checklist
Mailings for Vendors: To Set Up a Mailing for a Vendor Class
Mailings for Vendors: To Set Up a Mailing for a Vendor
Configuring Reclassification of Expenses
Reclassification of Expenses: General Information
Reclassification of Expenses: Implementation Checklist
Reclassification of Expenses: Generated Transactions
Reclassification of Expenses: Process Activity
Managing Vendor Relations
Vendor Relations: General Information
Vendor Relations: Application in AP Documents
Vendor Relations: Implementation Checklist
Vendor Relations: Process Activity
Vendor Relations: Generated Transactions
Rounding of AP Document Amounts
Rounding of AP Document Amounts: General Information
Rounding of AP Document Amounts: Implementation Checklist
Rounding of AP Document Amounts: Process Activity
Rounding of AP Document Amounts: Generated Transactions
Creating Recurring AP Documents
Recurring AP Documents: General Information
Recurring AP Documents: Implementation Checklist
Recurring AP Documents: Process Activity
Approving Accounts Payable Documents
Bill Approval for Payment
To Approve Bills for Payment
To Apply Cash Discounts
Processing AP Bills
AP Bills: General Information
AP Bills: Bill Reversal
AP Bills: Implementation Checklist
AP Bills: Generated Transactions
AP Bills: Process Activity
AP Bills: Mass Processing and Document Consolidation
AP Bills: Related Reports and Inquiries
To Enter a Bill in the Base Currency (with the Items' Quantity and Unit Cost)
To Enter a Bill in the Base Currency (with Line Totals)
To Enter a Bill Based on Purchase Receipts
To Enter a Bill Based on Purchase Orders
To Find a Particular Bill
To Enter a Bill with Landed Costs
To Reverse a Bill
Processing AP Bills with Combined Subaccounts
Bill with Combined Subaccounts: General Information
Bill with Combined Subaccounts: Implementation Checklist
Bill with Combined Subaccounts: Generated Transactions
Bill with Combined Subaccounts: Process Activity
Processing Debit and Credit Adjustments
Debit and Credit Adjustments: General Information
Debit and Credit Adjustments: Debit Adjustments with Cash Discounts
Debit and Credit Adjustments: Refunds
Debit and Credit Adjustments: Implementation Checklist
Debit and Credit Adjustments: Generated Transactions
Debit and Credit Adjustments: Mass Processing
Debit and Credit Adjustments: To Process a Debit Adjustment
Debit and Credit Adjustments: To Process a Debit Adjustment with a Cash Discount
Debit and Credit Adjustments: To Process a Credit Adjustment
Debit and Credit Adjustments: Related Reports and Inquiries
Paying AP Bills
AP Bill Payments: General Information
AP Bill Payments: Implementation Checklist
AP Bill Payments: Generated Transactions
AP Bill Payments: Process Activity
AP Bill Payments: Mass Processing of Documents
AP Bill Payments: Related Reports and Inquiries
To Print Checks
To Check Funds for Payments
To Track Payments to Vendors
Check Correction and Reprinting
Check Reprinting: General Information
Check Reprinting: Implementation Checklist
Check Reprinting: Process Activity
Check Reprinting: Related Report and Inquiry Forms
Voiding Payments
Voiding Payments: General Information
Voiding Payments: Implementation Checklist
Voiding Payments: Generated Transactions
Voiding Payments: Process Activity
Voiding Payments: Related Inquiry Forms
Processing Partial Payments
Partial Payments: General Information
Partial Payments: Generated Transactions
Partial Payments: Implementation Checklist
Partial Payments: Process Activity
Partial Payments: Related Report and Inquiry Forms
Processing Cash Purchases
Cash Purchases: General Information
Cash Purchases: Generated Transactions
To Create a Cash Purchase
Paying Multiple AP Bills
Multiple Bill Payments: General Information
Multiple Bill Payments: Implementation Checklist
Multiple Bill Payments: Generated Transactions
Multiple Bill Payments: Process Activity
Multiple Bill Payments: Related Reports and Inquiries
Processing Payments with a Corporate Card
Payments with a Corporate Card: General Information
Payments with a Corporate Card: Implementation Checklist
Payments with a Corporate Card: To Process a Credit Card Bill
Payments with a Corporate Card: To Reconcile a Bank Statement
Payments with a Corporate Card: Generated Transactions
Payments with a Corporate Card: Related Report and Inquiry Forms
Applying Payments to Particular Lines of AP Documents
Applying Payments to Particular Lines: General Information
Applying Payments to Particular Lines: Support of Taxes
Applying Payments to Particular Lines: Implementation Checklist
Applying Payments to Particular Lines: Generated Transactions
Applying Payments to Particular Lines: Process Activity
Applying Payments to Particular Lines: Mass Processing
Applying Payments to Particular Lines: Related Reports
To Enter a Debit Adjustment That Can Be Applied by Line
Processing AP Documents with Retainage
Configuration of the Default Retainage Settings in Accounts Payable
Processing Flow of AP Documents with Retainage
Correction of a Bill with Retainage
Examples of Processing Bills with Retainage
AP Retainage Adjustment Cases
To Enter a Bill with Retainage (with Items' Quantities and Unit Costs)
To Enter a Bill with Retainage (with Line Totals)
To Enter a Bill with Retainage Paid by Line
To Enter a Debit Adjustment with Retainage
To Create a Retainage Document (Release Retainage)
To Create Multiple Retainage Documents (Release Retainage for Multiple Documents)
Processing Interbranch Bills Without Balancing
Interbranch Bills Without Balancing: General Information
Interbranch Bills Without Balancing: Implementation Checklist
Interbranch Bills Without Balancing: Generated Transactions
Interbranch Bills Without Balancing: Process Activity
Interbranch Bills Without Balancing: Reports and Inquiries
Processing Interbranch Bills With Balancing
Interbranch Bills with Balancing: General Information
Interbranch Bills with Balancing: Implementation Checklist
Interbranch Bills with Balancing: Generated Transactions
Interbranch Bills with Balancing: Process Activity
Interbranch Bills with Balancing: Reports and Inquiries
Processing Payments for a Shared Vendor
Payments for a Shared Vendor: General Information
Payments for a Shared Vendor: Implementation Checklist
Payments for a Shared Vendor: Process Activity
Payments for a Shared Vendor: Reports and Inquiries
Processing Prepayments for a Bill
Bill Prepayments: General Information
Bill Prepayments: Implementation Checklist
Bill Prepayments: Generated Transactions
Bill Prepayments: To Process a Prepayment
Bill Prepayments: To Refund a Prepayment
Bill Prepayments: Mass Processing of Documents
Bill Prepayments: Related Report and Inquiries
To Enter a Prepayment in the Simplified Way
To Unapply a Prepayment Applied Mistakenly
To Track Prepayments to Vendors
To Void a Prepayment Request
To Void a Prepayment
To Void a Refund
Processing Prepayment Invoices
AP Prepayment Invoices: General Information
AP Prepayment Invoices: Creation of a Prepayment Invoice
AP Prepayment Invoices: Impact on a Vendor’s Balance
AP Prepayment Invoices: Paying a Prepayment Invoice
AP Prepayment Invoices: Application of a Prepayment Invoice to AP Bills
AP Prepayment Invoices: Balance Reports
Processing ACH Payments
To Prepare ACH Payments
To Quickly Prepare a Batch of Payments
To Export a Batch of ACH Payments
To Correct a Batch of ACH Payments
Creating Documents for External Payment Processing
Distributing Debit Adjustments Among Bills
Processing International Payments
To Schedule a Document for External Payment Processing
Processing BACS Payments
To Prepare BACS Payments
To Export BACS Payments
Processing Canadian EFT Payments
To Prepare Canadian EFT Payments
To Export Canadian EFT Payments
Recognizing AP Documents from PDFs
AP Documents from PDFs: General Information
AP Documents from PDFs: Recognition of Purchase Orders in Bill Lines
AP Documents from PDFs: Recognition of Project-Related Data
AP Documents from PDFs: Detail Mapping
AP Documents from PDFs: Search for a Vendor by Email Address
AP Documents from PDFs: Implementation Checklist
AP Documents from PDFs: Process Activity
Performing Period-End Procedures
Period-End Procedures: General Information
Period-End Procedures: To Perform Account Reconciliation
Period-End Procedures: To Close a Period in AP
To Reopen a Financial Period in Accounts Payable
Filing Out the 1099 Forms
Configuring 1099 Reporting
To Modify a Company's Configuration for 1099 Reports
To Modify a Branch's Configuration for 1099 Reports
Maintaining and Filing the 1099 Forms
Filing the 1099 Forms Electronically
End-of-Year Actions
To Correct 1099 Amounts and Boxes
To Reopen a 1099 Year
Filing CRA Forms
Configuring CRA Reporting
Filing the T5018 Form Electronically
Filing the T4A Form Electronically
Printing T4A Slips
Emailing T4A Slips
To Generate the Original CRA Reporting Forms
To Generate an Amendment to CRA Reporting Forms
To Print a T4A Slip
To Email a T4A Slip
Accounts Payable

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