Vendors

Approves the vendor and changes the status of the vendor from Pending Approval to Active.

When you click this command, the Enter Reason dialog box opens if Is Optional or Is Required is selected in the Reason for Approval box on the Rule Actions tab of the Approval Maps (EP205015) form for the map. In the dialog box, you can (if Is Optional is selected) or must (if Is Required is selected) enter the reason the document is being approved.

This command is available if the vendor has the Pending Approval status.

For more information, see Approval Configuration: Approval Maps.

Creates a vendor in the BILL external payment processor.

This command appears on the More menu if the Third-Party Integrations and BILL Integration features are enabled on the Enable/Disable Features (CS100000) form.

The command becomes available if the vendor location doesn't have an external ID under the current company. When you click this command, the system does the following:

• For a domestic vendor, creates the vendor in BILL by using an API call
• For an international vendor, opens a widget where you create a new vendor

Checks for duplicate records by using the rules configured for the Account to Account record pair on the Duplicate Validation (CR103000) form.

If the system finds a duplicate, it does the following:

• Inserts Possible Duplicate in the Duplicate box of the linked business account on the Business Accounts (CR303000) form
• Shows the Duplicates tab both on the current form and on the Business Accounts form of the linked business account

This command is available only if the Duplicate Validation feature is enabled on the Enable/Disable Features (CS100000) form.

Hides the Duplicates tab on both the current form and the Business Accounts (CR303000) form of the linked business account, and inserts Validated in the Duplicate box of the linked business account.

This command is available only if the Duplicate Validation feature is enabled on the Enable/Disable Features (CS100000) form.

Opens the Reassign Approval dialog box, in which you can specify a new approver for this vendor.

This command is available if the vendor has the Pending Approval status and approval reassignment is allowed in the related rule of the approval map on the Approval Maps (EP205015) form.

Rejects the vendor and changes its status from Pending Approval to Rejected.

When you click this command, the Enter Reason dialog box opens if on the Rule Actions tab of the Approval Maps (EP205015) form for the applicable map, Is Optional or Is Required is selected as the reason for rejection. In the dialog box, you can (if Is Optional is selected) or must (if Is Required is selected) enter the reason the document is being rejected.

This command is available if the vendor has the Pending Approval status. For more information, see Approval Configuration: Approval Maps.

Updates the status of the vendor’s connection with BILL and its preferred disbursement method. If the vendor becomes connected to BILL, remit-to details are also copied from BILL to Acumatica ERP.

This command appears on the More menu if the BILL Integration feature is enabled on the Enable/Disable Features (CS100000) form.

Opens the vendor search widget and connects the vendor to BILL, if the vendor isn't connected. Optionally, the system connects related vendor locations or companies that share the same remit-to details.

This command appears on the More menu if the BILL Integration feature is enabled on the Enable/Disable Features (CS100000) form.

Disconnects the vendor from the BILL network. The system displays a widget that can list the related vendor locations or companies. You can disconnect various network locations linked to the same vendor in the BILL network under various companies.

This command appears on the More menu if the BILL Integration feature is enabled on the Enable/Disable Features (CS100000) form.

Initiates the update of the vendor's details in BILL.

For a vendor that is located in the United States, the system sends to BILL the vendor's address, which is specified in the Remit-To Address section, and the vendor's bank details, which are specified in the Payment Instructions section of the Payment tab. For details, see Setup of Integration with BILL.

For a vendor that is located outside the United States, the system opens a widget in which you update the vendor's details. For details, see International Payments with BILL.

The system displays the updated details in the External Payment Processing section on the Payment tab of the current form.

The system does not update the details and displays an error message in any of the following cases:

• The vendor is located in the United States and is connected to the BILL network (that is, the BILL Status box contains Connected).
• The vendor is located outside the United States and is connected to the BILL network.
• The vendor is located outside the United States, and at least one payment to the vendor has the Scheduled status in BILL.

This command appears on the More menu only if the BILL Integration feature is enabled on the Enable/Disable Features (CS100000) form.

Validates the vendor addresses through integration with a specialized third-party software or service.

This command appears on the More menu only if the Address Validation Integration feature is enabled on the Enable/Disable Features (CS100000) form.

The first name of the contact.

The last name of the contact.

You must specify a value in this box to create a contact.

The job title of the contact.

The type and the phone number for the contact; you select the type (which is filled in by default) and then enter the phone number.

You select one of the following options as the type of the phone number: Business 1, Business 2, Business 3, Cell, Assistant 1, Fax, Home, or Home Fax.

There are two elements to enter phone number types and phone numbers for the contact.

The email address of the contact.

The contact class of the contact associated with this vendor.

The name of the user-defined field.

To be listed in this table, the user-defined field must be listed and defined as required on the Contacts (CR302000) form.

Required. The value of the user-defined field to be inserted for the new contact.

If on the User-Defined Fields tab of the current form, a default value has been specified for the user-defined field in this row, this default value is inserted in this column.

Creates the contact whose settings you have specified on the Contacts (CR302000) form and navigates to this form, where you can add information and update the existing information about the contact.

The system also inserts the identifier of the new contact into the Contact box on the Contacts tab of the current form.

A box for searching for the company's address.

You can do the following by using this box:

• Find a company address by a postal code if no other address details are available: If you enter the postal code into this box, the system displays the address options with the cities and country (and the state, if the country has states) that are valid for the postal code.
• Find a full address by a street address: If you enter the street address into this box and select the address, the system will fill in the country (and the state, if applicable), city, and postal code on the form.

The web service selected as an address provider on the Site Preferences (SM200505) form searches for the information that matches your search criteria and lists all the search results below this box. You can click the needed value in the list, and the web service populates the box with this value and displays the address in the map area.

The area that displays the map, which takes most of the space of the dialog box. Depending on the address provider, Google Maps or Bing Maps can be used.

In this area, you can view the existing company location. If you click the Address Lookup button, the company address is shown in the dialog box as a location on the map.

A check box that indicates (if selected) that the system will assign the selected records to the specified new approver but not to their delegate, even if the new approver is unavailable and has a delegate specified for the current business date.

If the check box is cleared and if the new approver is not available and has a delegate specified for the current date, the system will reassign the selected records to the delegate if they’re available. If the delegate is unavailable, the system will reassign the requests to the delegate of the delegate. The system will continue the search in this way until:

• It assigns an approver with no active delegations set up for the current date.
• It detects a loop in the chain of delegations. In this case, the system will prompt you to specify a different approver.

The identifier of the vendor.

The format and numbering of the identifiers for business accounts can be changed on the Segmented Keys (CS202000) form.

The status of the vendor account. You can select one of the following options:

• On Hold: The vendor account is temporarily on hold and cannot be selected in records. You can modify the vendor settings.
• Active: The vendor account is in use and appears on all applicable selection lists.
• Hold Payments: Payments cannot be issued for the vendor.
• Inactive: The vendor account is not available for selection in lookup tables for the Business Account and Vendor element. Any existing document or record that refers to the inactive vendor account cannot be processed. An attempt to modify the document or record results in an error.
• One-Time: The account is defined as a one-time vendor and becomes inactive when the payments are issued.

If the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and an approval workflow is configured for vendors, the following additional conditions apply:

• When the vendor has a status other than On Hold, you can’t modify the vendor settings.
• The system assigns the following additional statuses during approval processing:
  • Pending Approval: The vendor account is pending approval. After all approvers approve the record, the system changes the status to Active.
  • Rejected: The vendor account has been rejected. You can change its status to On Hold, modify the vendor settings, and submit it for approval again.

A read-only box, which appears if you select an existing vendor, that displays the total balance of all open documents of the vendor excluding the total balance of prepayments.

If the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form, the base currency symbol in parentheses is displayed right of the box.

A read-only box, appearing if you select an existing vendor, that displays the balance of prepayments in the base currency.

If the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form, the base currency symbol in parentheses is displayed right of the box.

The total of the unreleased retained amounts withheld from the vendor documents. When it calculates the balance, the system considers the amounts of debit adjustments with retainage, which have the negative sign.

This read-only box appears on the form only if the Retainage Support feature is enabled on the Enable/Disable Features (CS100000) form.

If the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form, the base currency symbol in parentheses is displayed right of the box.

The class of the vendor. When you specify the vendor class (which is required), the system fills in various values on this form automatically in accordance with the specified class. You can override these values, if needed.

The list of classes available in this box may be restricted based on the roles assigned to the current user: Only vendor classes with the visibility restriction accessible by the user can be selected on the form.

Opens the Address Lookup dialog box.

For the description of the dialog box, see Address Lookup Dialog Box.

This button is displayed on the form if the Address Lookup Integration feature is enabled on the Enable/Disable Features (CS100000) form and integration with web map services has been set up, as described in Integrating Acumatica ERP with Web Map Services. If the integration isn’t set up, the View on Map button is displayed instead.

The country of the vendor.

If you change the vendor class of an existing vendor, the country specified in this box will not be overridden with the value from the new vendor class.

A check box that indicates (if selected) that the individual to whom the business account belongs has given consent to the processing of the individual’s personal data. For example, if a business account represents a person, then this check box indicates that the person has given the consent.

The check box is cleared by default.

The check box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features (CS100000) form.

The date when the individual to whom the business account belongs gave consent to personal data processing.

This box is empty by default if the Consented to the Processing of Personal Data check box is cleared. If a user selects this check box, the system inserts the current business date in the box.

The box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features (CS100000) form.

The date when the individual's consent expires. If this box is empty, the system considers the individual's consent to be perpetual.

The box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features (CS100000) form.

The name of the primary contact associated with the vendor.

The box is displayed on the form if there are no contacts associated with the vendor.

The name of the primary contact associated with the vendor.

The box is displayed on the form if there are no contacts associated with the vendor.

The full name of the primary contact associated with the vendor.

The box is displayed on the form if a vendor has one or more contacts associated with it.

The type and the phone number for the primary contact associated with the vendor; you select the type (which is filled in by default) and then enter the phone number.

You select one of the following options as the type of the phone number: Business 1, Business 2, Business 3, Cell, Assistant 1, Fax, Home, or Home Fax.

There are two elements for entering phone number types and phone numbers for the primary contact associated with the vendor.

A check box that indicates (if selected) that the primary contact (person) has given consent to the processing of the individual’s personal data.

The check box is cleared by default.

The check box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features (CS100000) form.

The date when the individual gave consent to personal data processing.

This box is empty by default if the Consented to the Processing of Personal Data check box is cleared. If a user selects this check box, the system inserts the current business date in the box.

The box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features (CS100000) form.

The date when the individual's consent expires. If this box is empty, the system considers the individual's consent to be perpetual.

The box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features (CS100000) form.

Opens the Merge Conflicts dialog box, which you use to merge the record opened on the form with the record selected in the table.

The button is available only if the record selected in the Records for Merging table has the Business Account type.

The identifier of the duplicate business account, customer, or vendor.

The ID is also a link you can click to view the duplicate record on the corresponding data entry form, which the system opens in a new browser tab.

The status of the business account, customer, or vendor, which can be one of the following:

• Prospect: The business account is a prospective customer that may be interested in signing a contract but hasn’t made a purchase from your company yet.
• Active: The business account is an active customer or vendor.
• On Hold: The business account (and the corresponding customer or vendor account, if applicable) is temporarily on hold.
• Credit Hold: The business account (which is a customer) has been put on credit hold, which prevents users from creating any new sales orders for the customer.
• One-Time: The business account is purchasing from the company only once. The account becomes inactive after all the payments for this sale have been received.
• Inactive: The business account (and the associated customer or vendor, if applicable) is inactive.

• Business Account
• Customer
• Vendor
• Customer & Vendor

The field name (that is, the name of the UI element) with conflicting values in the selected vendor and the duplicate record.

These UI elements are located on the General tab of the current form and the Business Accounts (CR303000) form.

An unlabeled check box—located left of the field value of the selected vendor—that you select to keep this value after the merge.

This check box is selected by default if either of the following conditions is met:

• The compared fields have different values in the selected vendor and the duplicate record.
• The field is empty for the duplicate record.

The value of the listed field in the vendor that’s selected on the form.

An unlabeled check box—located left of the field value of the duplicate record—that you select to keep this value after the merge. This check box is selected by default if the field is empty for the current record.

Merges the records into one record and closes the dialog box.

As a result, the target record is assigned the Validated duplicate validation status and the duplicate record is assigned the Duplicated status. For the duplicate record, the UI elements with contact information become unavailable for editing.

If the duplicate record has any associated activities or attached files, the system transfers them to the target record during the merge and associates the activities with the target record by selecting it in the Related Entity box on the corresponding data entry form of each activity.

The company, branch, or company group associated with the vendor. This vendor record can be accessed only by users assigned to the role specified for a branch, a branch of the associated company, or a branch of a company included in the company group on the Branches (CS102000) or the Companies (CS101500) form respectively. This vendor can be selected in documents originating from this branch, the branches of this company, or the branches of companies in the company group.

If you change the vendor class of an existing vendor in the Vendor Class box in the Summary area, the system displays a dialog box asking you to confirm this change. If the change is confirmed, the system inserts the Restrict Visibility To value specified for that vendor class.

This box appears on the form only when the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form.

If the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form, the setting in this box is required for a regular vendor and optional for a vendor that has been extended from a branch. If the vendor is not associated with any entity (that is, company, branch, or company group), the vendor is visible and can be used by any company in the tenant. You can select an entity in this box if for the vendor there are no transactions whose base currency is different from the base currency of the selected entity.

A check box that indicates (if selected) that currency overriding is allowed for individual documents.

Opens the Address Lookup dialog box.

For the description of the dialog box, see Address Lookup Dialog Box.

This button is displayed on the form if the Address Lookup Integration feature is enabled on the Enable/Disable Features (CS100000) form and integration with web map services has been set up, as described in Integrating Acumatica ERP with Web Map Services. If the integration isn’t set up, the View on Map button is displayed instead.

The legal business name of the vendor to appear on the documents.

If the BILL Integration feature is enabled on the Enable/Disable Features (CS100000) form, the system uses this name when creating a BILL vendor as part of payment processing. If this box is empty, the system stops the vendor creation step and shows an error.

The type and the phone number for remittance contact person; you select the type (which is filled in by default) and then enter the phone number.

You select one of the following options as the type of the phone number: Business 1, Business 2, Business 3, Cell, Assistant 1, Fax, Home, or Home Fax.

There are three elements to enter phone number types and phone numbers for remittance contact person.

The way the system calculates the date when this vendor should be paid. You can select one of the following options:

• Due Day: Select this option to pay a vendor bill so that a payment can reach the vendor before the bill due date. The payment's pay date is defined as the difference between the document due date and the number of days specified in the Payment Lead Time box.
• Discount Day: Select this option to pay a vendor bill so that a payment can reach the vendor when a cash discount is still available. The payment's pay date is defined as the difference between the document discount date and the number of days specified in the Payment Lead Time box.

The vendor that the system specifies by default in documents (such as bills or debit adjustments) to be paid for goods or services supplied by the vendor currently selected in the Vendor box of the Summary area.

The default pay-to vendor can be overridden directly in a document.

This box is not available for a vendor that is specified as a pay-to vendor for any vendor account.

This box appears on the form only if the Vendor Relations feature is enabled on the Enable/Disable Features (CS100000) form.

A check box that indicates (if selected) that by default, payments can be applied to individual lines of accounts payable documents for which the vendor is selected. That is, if the vendor is selected on the Bills and Adjustments (AP301000) form for a particular document, the Pay by Line check box is selected by default.

When the Payment Application by Line feature is enabled on the Enable/Disable Features (CS100000) form, this check box is cleared by default for existing vendors, although you can override this setting for any of these vendors. Vendors created after the feature has been enabled inherit the default state of this check box from the vendor class assigned to them.

The prepayment percent that may be used when a prepayment request is created for a purchase order for this vendor. This percentage, if used, is applied to the lines of a prepayment request created from a purchase order. The default value in this box is 100; if this value is used, it means that the full amount of the related purchase order line is specified in each prepayment request line.

If a user creates a prepayment request for a purchase order of this vendor on the Bills and Adjustments (AP301000) form, on the Details tab, this percent may be inserted as the default Prepayment Percent in the line with this item, unless a prepayment percent has been specified for the purchase order or for the items selected in the lines.

For more information, see Prepayments for Purchase Orders: Calculation of the Prepayment Amount.

Opens the Address Lookup dialog box.

For the description of the dialog box, see Address Lookup Dialog Box.

This button is displayed on the form if the Address Lookup Integration feature is enabled on the Enable/Disable Features (CS100000) form and integration with web map services has been set up, as described in Integrating Acumatica ERP with Web Map Services. If the integration isn’t set up, the View on Map button is displayed instead.

A check box that indicates (if selected) that the shipper's address has been validated with a third-party specialized software or service.

This check box appears only if the Address Validation Integration feature is enabled on the Enable/Disable Features (CS100000) form.

The type and the phone number for the vendor's shipping address; you select the type (which is filled in by default) and then enter the phone number.

You select one of the following options as the type of the phone number: Business 1, Business 2, Business 3, Cell, Assistant 1, Fax, Home, or Home Fax.

There are three elements to enter phone number types and phone numbers for the vendor's shipping address.

The branch of your company that receives goods from this vendor.

The type of the vendor’s Tax Identification Number (TIN), which is specified for payees in the B record of the electronic 1099 form. The following options are available:

• EIN (default): The Employer Identification Number, which is used if the vendor is a business entity. This value is represented by the 1 code in the electronic 1099 form.
• SSN: The Social Security Number, which is used if the vendor is a person. This value is represented by the 2 code in the electronic 1099 form.
• ITIN: The Individual Taxpayer Identification Number, which is used if the vendor is a particular nonresident or resident alien, spouse, or dependent who cannot get a Social Security Number (SSN). This value is represented by the 2 code in the electronic 1099 form.
• ATIN: The Adoption Taxpayer Identification Number, which is used if the vendor is a person who is in the process of getting a Social Security Number, but it has not yet been obtained. This value is represented by the 2 code in the electronic 1099 form.

This box appears on the form if the 1099 Reporting feature has been enabled on the Enable/Disable Features (CS100000) form and the 1099 Vendor check box has been selected for the vendor on the General tab of the current form.

The tax zone of the vendor's default location.

If the vendor has been converted from a prospect account or extended from a customer account, the vendor's tax zone is by default set to the tax zone (if any) of the original account. You can override the default value.

If you change the tax zone for the vendor, the tax zone of the corresponding business account with the Vendor type is automatically set to the tax zone of the vendor.

The tax calculation mode, which defines which amounts (tax-inclusive or tax-exclusive) should be entered in the detail lines of a document for the selected vendor on the Bills and Adjustments (AP301000), Cash Purchases (AP304000), and Purchase Orders (PO301000) forms:

Select one of the following options:

• Tax Settings: The tax amounts for the document are calculated based on the Calculation Rule specified for each applicable tax on the Taxes (TX205000) form.
• Gross: The amount in the document detail line includes a tax or multiple taxes.
• Net: The amount in the document detail line does not include taxes.

This box appears on the form if the Net/Gross Entry Mode feature has been enabled on the Enable/Disable Features (CS100000) form.

The warehouse to store the goods from the vendor.

This box appears only if the Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.

The shipping terms used by the vendor.

The value of this box is copied to the Shipping Terms column of the Bidding Vendors table when a line with a vendor is added to this table on the Bidding tab of the Requisitions (RQ302000) form. Also, this value is copied to Shipping Terms box on the Shipping tab (Shipping Information section) of the Vendor Shipments (AM310000) form when a vendor is specified in the Vendor box in the Summary area of this form.

The action to be performed on receipt of the purchased goods if the minimum, maximum, or threshold receipt conditions are not satisfied. Select one of the following options:

• Reject: Receipt of the applicable items will be rejected.
• Accept but Warn: Receipt of the applicable items will be accepted, but the system will generate a warning for the line.
• Accept: Receipt of the applicable items will be accepted.

The total of unreleased retained amounts withheld from the vendor's bills, expressed in the specified currency.

This box appears on the form if the Retainage Support feature is enabled on the Enable/Disable Features (CS100000) form.

The country of the vendor location.

If you change the vendor class of an existing vendor, the country of the vendor location specified in this box will not be overridden with the value from the new vendor class.

The tax zone associated with the shipping location.

If you change the vendor class of an existing vendor, the tax zone of the vendor's shipping location specified in this box will not be overridden with the value from the new vendor class.

Makes the selected contact a primary contact for the vendor. The settings of the primary contact are displayed on the General tab of the current form (Primary Contact and Contact's Personal Data Privacy sections).

This button is available if you have selected in the table a contact that is not primary.

Contains a menu with commands that correspond to the list of activity types configured on the Activity Types (CR102000) form.

By clicking a menu command, you open the Activity (CR306010) form to create an activity of the corresponding type. The following commands are available by default: Create Chat, Create Escalation, Create Message, Create Phone Call, Create Work Item, and Create Note.

To change the list of menu commands, you can add or remove activity types by using the Activity Types (CR102000) form.

The type of the activity. The type can be one of the following options: Event, Task, Email, Email Response, Note, Chat, Escalation, Message, Phone Call, or Work Item.

A check box that indicates (if selected) that the approval decision belongs to a previous approval cycle. The check box is selected for all Approved and Rejected approval entries when the record is put on hold for editing.

The liability account used to record the balance of AP transactions related to the vendor.

The account selected in this box should be configured as a control account for the accounts payable subledger. That is, for this account, AP should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.

The account used to record the prepayments paid to the vendor.

The account selected in this box should be configured as a control account for the accounts payable subledger. That is, for this account, AP should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.

The liability account to record transactions that are the result of receipt billing.

The account selected in this box should be configured as a control account for the purchase orders subledger. That is, for this account, PO should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.

The account used to record the retained amounts on bills for the vendor.

The account selected in this box should be configured as a control account for the accounts payable subledger. That is, for this account, AP should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.

By default, the system inserts into this box the account (if any) specified for the vendor class of this vendor in the Retainage Payable Account box on the GL Accounts tab of the Vendor Classes (AP201000) form. You can override this value, if necessary.

When you create a bill for this vendor, this account is inserted by default into the Retainage Payable Account box on the Financial tab of the Bills and Adjustments (AP301000) form.

This box appears on the form only if the Retainage Support feature is enabled on the Enable/Disable Features (CS100000) form.

The subaccount used to record the retained amounts on bills for the vendor.

By default, the system inserts into this box the subaccount (if any) specified for the vendor class of this vendor in the Retainage Payable Sub. box on the GL Accounts tab of the Vendor Classes (AP201000) form. You can override this value, if necessary.

When you create a bill for this vendor, this subaccount is inserted by default into the Retainage Payable Sub. box on the Financial tab of the Bills and Adjustments (AP301000) form.

This box appears on the form only if the Subaccounts and Retainage Support features are enabled on the Enable/Disable Features (CS100000) form.

The account to be used as the default tax payable account for a new tax created for the selected tax agency on the Taxes (TX205000) form. You can override this account on the GL Accounts tab of the Taxes (TX205000) form, if needed.

The account selected in this box should be configured as a control account for the taxes subledger. That is, for this account, TX should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.

The account to be used as the default tax claimable account for a new tax created for the selected tax agency on the Taxes (TX205000) form. You can override this account on the GL Accounts tab of the Taxes (TX205000) form, if needed.

The account selected in this box should be configured as a control account for the taxes subledger. That is, for this account, TX should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.

The method that determines the way the pending taxes associated with the agency are recognized. The following options are available:

• On Payments: Taxes are recognized based on payments applied to documents.
• On Documents (default): Taxes are recognized based on taxable documents. Payments are not considered in this case.

An option that determines how the system assigns reference numbers to pending VAT entries generated by the VAT recognition process on the Recognize Input VAT (TX503500) form. The following options are available:

• Document Ref. Nbr.: The system uses the reference number of the original document as the reference number of the tax entry.
• Payment Ref. Nbr.: The system uses the reference number of the payment as the reference number of the tax entry.
• Manually Entered (default): The user enters a number manually.

The reference number assigned by the VAT recognition process can later be viewed on the Application History tab of the Checks and Payments (AP302000) form.

An option that determines how the system assigns reference numbers to pending VAT entries generated by the VAT recognition process on the Recognize Output VAT (TX503000) form. The following options are available:

• Document Ref. Nbr.: The system uses the reference number of the original document as the reference number of the tax entry.
• Payment Ref. Nbr.: The system uses the reference number of the payment as the reference number of the tax entry.
• Tax Invoice Nbr.: The system generates a new number for an entry once the VAT recognition process has completed. The system uses the numbering sequence specified in the Tax Invoice Numbering box on this form.
• Manually Entered (default): The user enters a number manually.

The reference number assigned by the VAT recognition process can later be viewed on the Application History tab of the Payments and Applications (AR302000) form.

The numbering sequence that the system uses for reference numbers of the VAT recognition entries. These numbers are shown in the Tax Doc. Nbr. column on the Recognize Output VAT (TX503000) form.

This box is available only if the Tax Invoice Nbr. option is selected in the Output Tax Entry Ref. Nbr. box.

• Half a Month: A tax report is filed twice a month—on the 15th calendar day and on the last day of a month (regardless of the number of days in a month).
• Month (default): A tax report is filed on the last day of a month.
• Two Months: A tax report is filed once every two months.
• Quarter: A tax report is filed once a quarter (that is, every three calendar months).
• Half a Year: A tax report is filed twice a year (that is, every six calendar months).
• Year: A tax report is filed once per calendar year.
• Financial Period: A tax report is filed once a financial period.

A check box that indicates (if selected) that the vendor is a Construction Industry Scheme (CIS) tax agency.

This check box appears on the form if both of the following conditions are met:

• The UK Localization feature is enabled on the Enable/Disable Features (CS100000) form.
• The Vendor Is Tax Agency check box is selected on the Financial tab of the current form.

When this check box is selected, the Default Tax Period Type box is filled in with Month and can’t be edited. For a CIS tax agency, the system generates the tax periods of the tax year that includes the current business date if no tax periods exist when you open the Submit CIS Return (AP507700) form. The system keeps the tax periods of a tax year when the tax report for the first period of that year is voided.

A check box that indicates (if selected) that the process of releasing a tax report (for details, see Releasing a Sales Tax Report) should generate a tax bill (or a debit adjustment) for the amount accumulated in the report line for which the Net Tax check box is selected on the Report Lines tab of the Reporting Settings (TX205100) form.

By default, the check box is selected.

The decimal precision—that is, the number of digits after the decimal point—to be used to calculate the amounts on tax reports for this tax agency. This is the maximum number (0 through 9) of decimal places in the tax amounts and taxable amounts gathered in the tax report lines.

This box is unavailable if the Use Currency Precision check box is selected. In this case, the precision of the tax agency's currency will be used.

If the Use Currency Precision check box is cleared, you can specify a value different from the precision of the base currency. If the tax report precision is greater than the base currency precision, the system will save the tax amounts with trailing zeros after the decimal point.

If the tax report precision is less than the precision of the tax agency's currency, when you release a tax report and generate a bill for the tax agency, the system will post rounding gains or losses. This happens because tax amounts are calculated and posted with the precision of the tax agency's currency, but the tax bill amount is rounded based on the tax report precision. The system will use the Rounding Gain Account and Rounding Loss Account selected on the Currencies (CM202000) form.

A check box that indicates (if selected) that the decimal precision of the currency selected as this vendor's default currency will be used for reports. In this case, the Tax Report Precision box becomes unavailable.

If this check box is cleared, you can specify a value in the Tax Report Precision box.

The identifier of this mailing.

After you select the mailing ID from the list of available mailing IDs, you cannot change it.

Read-only. The branch of the organization on behalf of which the emails will be sent for this mailing.

If you select a mailing ID for which a branch is specified on the Accounts Payable Preferences (AP101000), Subcontracts Preferences (SC101000), or Purchase Orders Preferences (PO101000) form, the system inserts this branch in the column.

The way the system specifies recipients in the generated email. The following options are available:

• Add Recipients: On the generation of an email to which these settings apply, the system will copy the recipients specified for the selected notification template, if one has been specified for the mailing, and from the Recipients table on this tab. The Recipients table is populated with the values specified for the vendor class on the Mailing & Printing tab of the Vendor Classes (AP201000) form, and you can add any number of extra recipients to the table.
• Override Recipients: On the generation of an email to which these settings apply, the recipients will be copied only from the Recipients table on this tab. With this option selected, you can modify the list of recipients in the Recipients table as needed. The recipients specified in the notification template or report associated with the mailing will not be included in the generated email.

The type of contact to receive emails for the selected mailing. You specify one of the following options:

• Account Email: The email address specified in the Account Email box of the General tab of the form
• Remittance: The email address specified in the Email box of the Payment tab of the form
• Account Location Email: The email address of the default location of the vendor, which is specified in the Email box of the General tab of the Vendor Locations (AP303010) form
• Employee: The email address that is specified in the Email box of the General tab of the Employees (EP203000) form for the employee selected in the Contact ID column of the row
• Contact: The email address that is specified in the Email column of the Contacts tab of the form for the contact selected in the Contact ID column of the row

Based on the option you select, the system inserts the specific email address in the Email column of the row.

The ID of the CIS withholding tax. The selected tax is used to calculate the CIS deduction amount for the vendor.

You can select a tax that has the Tax Type set to Withholding and the CIS Deduction check box selected on the Taxes (TX205000) form.

The vendor's business type to be used in a CIS return. One of the following options can be selected:

• Sole Trader: The vendor is a self-employed individual who owns and runs the business alone.
• Partnership: The vendor is a business owned and run by two or more partners, which can be individuals or companies.
• Trust: The vendor is a business that operates as a trust and is managed by trustees on behalf of its beneficiaries.
• Company: The vendor is an incorporated business, such as a limited company, that is a legal entity separate from its owners.

The National Insurance number that identifies the vendor to HMRC. You enter the nine-character number that HMRC has assigned to the vendor, which consists of two letters, six digits, and a final letter.

This box appears on the form if the CIS Business Type is set to Sole Trader.

The registration number of the vendor's organization.

This box appears on the form if the CIS Business Type is set to Partnership, Trust, or Company.

Checks which vendor document requirements apply to the vendor and updates the related compliance documents and their statuses.

Opens the Compliance Document dialog box where you can create a compliance document that is not associated with vendor document requirements. The created document has the Not Required status.

The type of the compliance document. The following document types are available by default:

• Certificate
• Insurance
• Lien Waiver
• Notice
• Other

The project to which the compliance document relates.

If a project is specified, this compliance document is displayed on the Compliance tab of the Projects (PM301000) form for the selected project.

The cost task within the selected project to which the compliance document relates.

If a task is specified, this compliance document will be displayed on the Compliance tab of the Project Tasks (PM302000) form for the selected task of the Cost Task type.

The identifier of the vendor associated with the compliance document. If a vendor is specified, the current document will be displayed on the Compliance tab for the selected vendor.

If the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form, the list of vendors may be limited based on the branch specified for the document. For more information, see Vendor Visibility: General Information.

The reference number of the payment that is associated with the compliance document.

The payment method associated with the vendor.

The reference number of the invoice associated with the compliance document. If an invoice number is specified, the current compliance document will be displayed on the Compliance tab of the Invoices and Memos form for the selected invoice.

The amount of the invoice.

The reference number of the payment associated with the compliance document.

The customer’s default payment method.

The account associated with the vendor (Expense account) or customer (Sales account).

The reference number of the bill associated with the compliance document. If a bill number is specified, the current compliance document will be displayed on the Compliance tab of the Bills and Adjustments form of the selected bill.

The bill amount to be paid for the document.

The number of the certificate.

The identifier of the customer associated with the compliance document. If a customer is specified, the current document will be displayed on the Compliance tab of the Customers form of the selected customer.

If the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form, the list of customers may be limited based on the branch specified for the document. For more information, see Customer Visibility: General Information.

The name of the customer associated with the compliance document.

The date when the document is issued.

The date when the compliance document takes effect. You should specify the date manually while adding the document.

The name of the insurance company.

The identifier of the joint vendor associated with the compliance document. If a joint vendor is specified, the current document will be displayed on the Compliance tab for the selected vendor.

If the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form, the list of vendors may be limited based on the branch specified for the document. For more information, see Vendor Visibility: General Information.

A check box that indicates (if selected) that the joint release has been received.

The amount covered by the lien waiver.

The amount of insurance liability specified for the compliance document. You should enter the amount manually while adding the document.

The method used to send the document.

The date when the payment is created.

The reference number of the payment.

The reference number of the project transaction associated with the compliance document.

The reference number of the purchase order associated with the compliance document. If a purchase order is specified, this compliance document will be displayed on the Compliance tab of the Purchase Orders form for the selected purchase order.

The inventory ID of the item in the purchase order line, which can be specified only if a purchase order has been selected.

The insurance policy number.

The date of the inventory receipt.

The date when the goods are received.

The person responsible for receiving goods.

A check box that indicates (if selected) that a joint payment is required.

The identifier of the revenue task within the project to which the compliance document relates. If a revenue task is specified, the current compliance document will be displayed on the Compliance tab of the Project Tasks (PM302000) form for the selected task of the Revenue Task type.

The identifier of the secondary vendor associated with the compliance document. If a vendor is specified, the current document will be displayed on the Compliance tab for the selected vendor.

The name of the secondary vendor associated with the compliance document.

The source of the payment, which could be one of the following options: AP Bill, PO/Sub, Project, or Customer.

The name of the sponsor organization.

The identifier of the subcontract associated with the compliance document. If a subcontract is specified, the current document will be displayed on the Compliance tab of the Subcontracts form for the selected subcontract.

The identifier of the item in the subcontract line, which can be specified only if a subcontract has been selected.

The date when the goods are shipped.

The requirement created for your company by a compliance manager in Acumatica ERP.

The identifier of the requirement.

The status of the requirement that can be one of the following: Pending Verification, Not Provided, Expired, Verified, Excluded, and Rejected. For documents that expire within the next 30 days, the system shows the notification message.

The description of the compliance document.

The identifier of the project.

The limit specified for the document.

The date when the document becomes effective.

The expiration date of the document.

Opens the Compliance Document dialog box, where you can create a compliance document and attach the needed files.

This button is available for requirements with the Not Provided or Expired status and for requirements whose current document expires within the next 30 days.

Opens the Compliance Document dialog box, where you can make changes related to a document.

Opens the Select Document dialog box, where you can review the list of compliance documents and their basic information, including expiration dates. You can link a needed document to the requirement.

This button is available for requirements with the Not Provided or Expired status and for requirements whose current compliance document expires within the next 30 days.

Opens the Compliance Document dialog box, where you can review and verify the document.

Opens the More menu, where you can select available actions:

• Create Document: Opens the Compliance Document dialog box, where you can create a compliance document and link it to the requirement.
• Edit Document: Opens the Compliance Document dialog box, where you can edit the compliance document linked to the requirement.
• Select Document: Opens the Select Document dialog box, where you can select an existing compliance document to link to the requirement.
• Delete Document: Deletes the compliance document. This action is available only for a document with the Not Required status that is not linked to any requirement.
• Verify Document: Opens the Compliance Document dialog box, where you can review the compliance document and either verify or reject it.
• Unlink Document: Unlinks the compliance document from the requirement. The requirement is assigned the Not Provided status, and the unlinked document is assigned the Not Required status.
• Exclude Requirement: Excludes the vendor document requirement from this vendor and changes the requirement status to Excluded. The requirement is also excluded from all purchase orders and subcontracts of this vendor.
• Include Requirement: Makes the previously excluded vendor document requirement applicable to this vendor again. The system changes the requirement status from Excluded according to the current requirement workflow.

The description of a compliance document. When you create or edit a document from a requirement, the system initially fills in this box with the description of the requirement. You can change the description.

The type of the document.

The category of the document.

The date when the document becomes effective.

The expiration date of the document.

The limit specified for the document.

Displays the files attached to the document.

Uploads the selected files to the portal.

Removes the link between the file and the compliance document that it was linked to.

Verifies the document and closes the dialog box.

Opens the Reject Document dialog box, where you can enter a rejection reason.

Saves the changes and closes the dialog box.

Closes the dialog box without saving the changes.

A rejection reason.

Rejects the document and closes the dialog box.

Closes the dialog box without saving the changes.

The type of the compliance document.

The description of the document.

The identifier of the document.

The expiration date of the document.

Links the compliance document to the requirement and closes the dialog box.

Closes the dialog box without saving the changes.