Bidding Responses

Form ID: (RQ303000)

Attention: This form is available only if the Purchase Requisitions feature is enabled on the Enable/Disable Features (CS100000) form.

You use this form to enter vendors' bidding responses. See Processing Purchase Requests and Requisitions for more information.

Attention: This form does not allow you to select the vendor and does not show the selected vendor. To select the vendor or see the selected vendor, use the Complete Bidding (RQ503000) form.

Form Toolbar

The form toolbar has only standard buttons.

Summary Area

In this area, you can enter summary information about a bidding response or select an existing response for viewing or modification.

Element	Description
Requisition	The reference number of the requisition associated with the bidding response.
Vendor	The vendor from which the bidding response was received.
Location	The location of the vendor. This box appears only if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form.
Entry Date	The date when the bidding response was entered. By default, this is the current date, but it can be changed.
Currency	The currency of the bidding response.
Total Bid Qty.	A read-only box showing the total quantity of items that can be supplied by this vendor, which is the sum of the Bid Qty. values listed for each item in the Bidding Details tab.
Total Extended Cost	A read-only box that displays the total cost of the items, according to this particular vendor's bid. This cost is calculated as the sum of the Bid Extended Cost values listed for each item in the Bidding Details tab.

Bidding Details Tab

You use the Bidding Details tab to enter the list of items for which vendors will offer bids, as well as to enter bidding details about these items.

The table toolbar has only standard buttons.

Column	Description
Inventory ID	The alphanumerical identifier of the inventory item.
Subitem	The applicable subitem. This box appears only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features (CS100000) form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your Acumatica support provider.
Description	The description of the inventory item.
Alternate ID	The identifier of the inventory item that is used by the vendor.
UOM	The unit of measure of the inventory item.
Order Qty.	The ordered quantity of the item.
Min. Qty.	The minimum quantity of the item that can be supplied by the vendor.
Bid Qty.	The total quantity of items that the vendor can supply according to the bidding response.
Bid Unit Cost	The bid cost per unit.
Bid Number	The reference number of the bid.
Bid Extended Cost	The total cost of the inventory item the vendor is bidding on in this response. This cost is calculated as the bid unit cost multiplied by the quantity of items.

Vendor Info Tab

This tab contains detailed information about the vendor.

Table 1. Vendor Contact Section
Element	Description
Override	A check box that you select to override the default contact information and specify different settings in the following elements.
Business Name	The vendor's business name.
Attention	The person or department to contact on matters related to the items shipped by the vendor.
Phone 1	The main phone number of the vendor.
Phone 2	An additional phone number of the vendor.
Email	The email address of the vendor.

Table 2. Vendor Address Section
Element	Description
Override	A check box that you select to override the default address information and specify different settings in the following elements.
Address Lookup	Opens the Address Lookup dialog box. This button is displayed on the form if the Address Lookup Integration feature is enabled on the Enable/Disable Features (CS100000) form and integration with web map services has been set up, as described in Integrating Acumatica ERP with Web Map Services. If the integration isn’t set up, the View on Map button is displayed instead.
Address Line 1	The first line of the vendor's office address.
Address Line 2	The second line of the vendor's office address.
City	The city of the vendor's office.
Country	The country of the vendor's office.
State	The state of the vendor's office.
Postal Code	The postal code of the vendor's office.

Table 3. Vendor Bidding Section
Element	Description
Expiration Date	The deadline for delivery. This date should not be later than the promised date. The vendor gives assurance that the items will be supplied no later than this date.
Promised Date	The date by which the request must be fulfilled. The system calculates the promised date as the date of creation of the request plus the promised lead time specified for the request class.
FOB Point	The destination at which the vendor delivers the goods to be loaded to the transportation provided by the carrier. You can select one of the following options: Destination: To assign the final destination as the FOB point Port: To assign the port as the FOB point Shipping Point: To assign the shipping point as the FOB point
Ship Via	The service or carrier selected to ship the goods.

Address Lookup Dialog Box

In this dialog box, you can add a new address, update an existing address, and fill in the missing address information in a record that has address settings. You can also search for the name of the company and select the company's address. You can click the link to view the address in a new browser tab. If the address is correct, you can click Select to fill in the boxes in the Address section of the applicable form with the company location details. The addresses you can select from the list are limited to the countries specified for the address provider.

Tip:

If needed, you can use only a keyboard to select an address in the dialog box. When the Address Lookup dialog box has been opened, the system moves the focus to the Enter a Location box. You enter the known part of the address in the box, select the address by using the arrow keys, and press Enter. Then you can check the address and press Enter to close the dialog box.
You can expand the size of the Address Lookup dialog box to see the map in a larger scale by dragging the edges or corners of the dialog box.

This dialog box is available only if the Address Lookup Integration feature is enabled on the Enable/Disable Features (CS100000) form and integration with a web map service has been set up as described in Integrating Acumatica ERP with Web Map Services.

Element	Description
Enter a Location	A box for searching for the company's address. You can do the following by using this box: Find a company address by a postal code if no other address details are available: If you enter the postal code into this box, the system displays the address options with the cities and country (and the state, if the country has states) that are valid for the postal code. Find a full address by a street address: If you enter the street address into this box and select the address, the system will fill in the country (and the state, if applicable), city, and postal code on the form. The web service selected as an address provider on the Site Preferences (SM200505) form searches for the information that matches your search criteria and lists all the search results below this box. You can click the needed value in the list, and the web service populates the box with this value and displays the address in the map area.
Map area	The area that displays the map, which takes most of the space of the dialog box. Depending on the address provider, Google Maps or Bing Maps can be used. In this area, you can view the existing company location. If you click the Address Lookup button, the company address is shown in the dialog box as a location on the map.
This dialog box has the following buttons.
Select	Closes the dialog box and populates the current section with the address details that you have selected in this dialog box.
Cancel	Closes the dialog box and cancels the selection of the company address.