Project Accounting Guide

version: 2026 R1

Projects
Project Accounting in Acumatica ERP
Creating Account Groups
Account Groups: General Information
Account Groups: Default Account Groups
Account Groups: Configuration Prerequisites
Account Groups: To Create an Expense Account Group
Account Groups: To Create an Off-Balance Group
Account Groups: Related Reports and Forms
Creating Billing Rules
Billing Rules: General Information
Billing Rules: Configuration Prerequisites
Billing Rules: Progress Billing
Billing Rules: To Configure a Progress Billing Rule
Billing Rules: Time and Material Billing
Billing Rules: To Configure a Time and Material Rule
Billing Rules: To Configure a Combined Billing Rule
Billing Rules: To Modify a Billing Rule
Billing Rules: To Modify a Billing Rule to Track New Expenses
Managing Billing Rates
Billing Rates: General Information
Billing Rates: Configuration Prerequisites
Billing Rates: To Create a Billing Rule with Rates
Billing Rates: To Configure Employee-Specific Rates
Billing Rates: To Configure Employee- and Item-Specific Rates
Billing Rates: Rate Selection Rules
Billing Rates: To Bill a Project with Different Billing Rates
Billing Rates: To Bill a Project with Employee-Specific Rates
Billing Rates: To Bill a Project with Employee- and Item-Specific Rates
Creating Project Tasks
Project Tasks: General Information
Project Tasks: Tracking Task Completion
Project Tasks: Configuration Prerequisites
Project Tasks: Tracking Time with the Timer
Project Tasks: To Add a Project Task to a Project
Project Tasks: Related Report and Inquiry Forms
Creating Project Templates and Common Tasks
Project Templates and Common Tasks: General Information
Project Templates and Common Tasks: Configuration Prerequisites
Project Templates and Common Tasks: Implementation Checklist
Project Templates and Common Tasks: Process Activity
Creating Labor Items
Labor Items: General Information
Labor Items: Rules of Billing
Labor Items: Configuration Prerequisites
Labor Items: To Configure a Labor Item
Labor Items: Labor Cost Rates
Labor Items: To Define Labor Cost Rates
Labor Items: Related Forms
Processing Project Quotes
Project Quotes: General Information
Project Quotes: Implementation Checklist
Project Quotes: Creation of Project Quotes from Opportunities
Project Quotes: To Process a Project Quote Based on an Opportunity
Project Quotes: Creation of a Project from a Project Quote
Project Quotes: Related Report and Inquiry Forms
Project Quotes: Mass Processing
Creating and Processing Projects
Project Creation and Processing: General Information
Project Creation and Processing: Project Security Configuration
Project Creation and Processing: Configuration Prerequisites
Project Creation and Processing: To Create a Fixed-Price Project
Project Creation and Processing: To Create a Cost-Plus Project
Project Creation and Processing: A Project’s Lifecycle
Project Creation and Processing: To Process a Fixed-Price Project
Project Creation and Processing: To Process a Cost-Plus Project
Project Creation and Processing: Related Report and Inquiry Forms
Project Creation and Processing: Mass Processing
Processing Project Transactions
Project Transactions: General Information
Project Transactions: GL Transactions Related to Projects
Project Transactions: Reversal of Project Transactions
Project Transactions: Implementation Checklist
Project Transactions: Process Activity
Project Transactions: Update of the Project Budget Structure
Project Transactions: Generated Transactions
Project Transactions: Related Reports and Forms
Project Transactions: Mass Processing of Documents
Preparing Projects to Billing
Project Billing Preparation: General Information
Project Billing Preparation: Implementation Checklist
Project Billing Preparation: Billing Limits
Project Billing Preparation: Recurring Billing
Project Billing Preparation: Related Report and Inquiry Forms
Project Billing Preparation: Mass Processing
Billing Projects by Progress
Progress Billing: General Information
Progress Billing: To Bill a Project by Progress
Progress Billing: To Bill a Project by Quantity and Amount
Progress Billing: Generated Transactions
Progress Billing: Automated Revenue Percentage Calculation
Progress Billing: Revenue Recognition
Progress Billing: To Bill a Project for Unrecognized Revenue
Progress Billing: Related Reports and Forms
Progress Billing: Mass Processing of Documents
Billing Projects for Time and Material
Time and Material Billing: General Information
Time and Material Billing: To Bill a Project for Time and Material
Time and Material Billing: Adjustments, Remainders, and Write-Offs
Time and Material Billing: To Postpone and Write Off Amounts
Time and Material Billing: Generated Transactions
Time and Material Billing: Related Report and Inquiry Forms
Time and Material Billing: Mass Processing
Billing Employee Time
Employee Time Billing: General Information
Employee Time Billing: Implementation Checklist
Employee Time Billing: To Enter a Project-Related Time Activity
Employee Time Billing: To Enter a Project-Related Time Card
Employee Time Billing: Process Activity
Employee Time Billing: Mass Processing of Documents
Employee Time Billing: Related Report and Inquiry Forms
Employee Time Billing: Generated Transactions
Processing Pro Forma Invoices
Pro Forma Invoices: General Information
Pro Forma Invoices: Implementation Checklist
Pro Forma Invoices: To Process a Pro Forma Invoice for a Project
Pro Forma Invoices: Manual Creation of Pro Forma Invoices
Pro Forma Invoices: To Create a Pro Forma Invoice for a Project Manually
Pro Forma Invoices: Links to Project Transactions
Pro Forma Invoices: Generated Transactions
Pro Forma Invoices: Deferred Revenue in Projects
Pro Forma Invoices: Related Reports and Forms
Pro Forma Invoices: Mass-Processing of Documents
Correcting Project Invoices
Project Invoice Correction: General Information
Project Invoice Correction: Reversing AR Documents
Project Invoice Correction: To Correct a Closed Pro Forma Invoice
Project Invoice Correction: Credit Memos for Projects
Project Invoice Correction: To Prepare a Credit Memo for a Project
Project Invoice Correction: Related Report and Inquiry Forms
Paying AP Bills by Project
Vendor Payments for a Project: General Information
Vendor Payments for a Project: Implementation Checklist
Vendor Payments for a Project: To Process a Payment for Multiple Bills
Vendor Payments for a Project: To Process a Payment of Bill Lines
Vendor Payments for a Project: Generated Transactions
Vendor Payments for a Project: Related Report and Inquiry Forms
Tracking Project Inventory
Project Inventory Tracking: General Information
Project Inventory Tracking: Item Availability Tracking
Project Inventory Tracking: Implementation Checklist
Project Inventory Tracking: To Track Project Inventory by Quantity
Project Inventory Tracking: To Track Project Inventory by Quantity and Cost
Project Inventory Tracking: Generated Transactions
Project Inventory Tracking: Mass Processing
Tracking Project Inventory by Warehouse Location
Project Inventory Tracking by Warehouse Location: General Information
Project Inventory Tracking by Warehouse Location: Purchases of Materials and Services
Project Inventory Tracking by Warehouse Location: Implementation Checklist
Project Inventory Tracking by Warehouse Location: To Purchase Materials and Services for a Project
Project Inventory Tracking by Warehouse Location: To Bill a Project
Project Inventory Tracking by Warehouse Location: Generated Transactions
Managing the Project Budget
Project Budget: General Information
Project Budget: Implementation Checklist
Project Budget: To Configure and Update the Budget
Project Budget: Related Reports and Inquiry Forms
Project Budget: To Review Project Balances
Project Budget: Mass Processing of Documents
Project Budget: Unit Rate in Budget Lines
Project Budget: Automatic Generation of the Revenue Budget
Project Budget: Recalculation of the Project Balances
Project Budget: To Restructure the Budget
Controlling the Project Budget
Project Budget Control: General Information
Project Budget Control: Overrun Notifications During Document Entry
Project Budget Control: To Review the Budget Overruns
Project Budget Control: Budget Locking
Project Budget Control: To Lock a Project Budget
Purchasing Services for Projects
Purchasing Services for Projects: General Information
Purchasing Services for Projects: Implementation Checklist
Purchasing Services for Projects: Process Activity
Purchasing Services for Projects: Generated Transactions
Purchasing Materials to Project Site
Purchases to the Project Site: General Information
Purchases to the Project Site: Return of Project Drop Shipments
Purchases to the Project Site: Implementation Checklist
Purchases to the Project Site: Process Activity
Purchases to the Project Site: Generated Transactions
Purchasing Materials to Project Site with Receipt
Purchases to the Project Site with a Receipt: General Information
Purchases to the Project Site with a Receipt: Implementation Checklist
Purchases to the Project Site with a Receipt: Process Activity
Purchases to the Project Site with a Receipt: Generated Transactions
Tracking Changes to the Project Budget
Single-Tier Change Management: General Information
Single-Tier Change Management: Creating a Change Order
Single-Tier Change Management: Releasing Costs Only
Single-Tier Change Management: Budget Update on Change Order Release
Single-Tier Change Management: Implementation Checklist
Single-Tier Change Management: To Track Changes to the Project Budget
Single-Tier Change Management: Locking Commitments
Single-Tier Change Management: To Prevent Direct Changes to Commitments
Single-Tier Change Management: Revenue Change Order Number
Single-Tier Change Management: Related Report and Forms
Single-Tier Change Management: Mass Processing of Documents
Processing Change Requests
Change Requests: General Information
Change Requests: Configuration of Markups
Change Requests: Consolidation of Revenue Budget Lines
Change Requests: Implementation Checklist
Change Requests: Implementation Activity
Change Requests: Process Activity
Change Requests: Related Report and Forms
Change Requests: Limitations to Processing Change Orders
Tracking Cost Commitments
Committed Costs: General Information
Committed Costs: Implementation Checklist
Committed Costs: Process Activity
Committed Costs: Generated Transactions
Committed Costs: Related Reports and Forms
Committed Costs: External Commitments
Committed Costs: Mass Processing of Documents
Tracking Changes to Commitments
Change Orders for Commitments: General Information
Change Orders for Commitments: Commitment Updates on Release of Change Orders
Change Orders for Commitments: Commitment Reopening
Change Orders for Commitments: To Create a Change Order Class
Change Orders for Commitments: Process Activity
Forecasting Budgets by Periods
Project Budget Forecasts: General Information
Project Budget Forecasts: Implementation Checklist
Project Budget Forecasts: Process Activity
Project Budget Forecasts: Generation of Periods
Project Budget Forecasts: Example of Rounding
Project Budget Forecasts: Related Reports and Inquiries
Reclassifying Project Expenses
Project Expense Reclassification: General Information
Project Expense Reclassification: Implementation Checklist
Project Expense Reclassification: Generated Transactions
Project Expense Reclassification: Limitations
Project Expense Reclassification: Related Reports
Reclassifying Project-Related GL Transactions
Transaction Reclassification: General Information
Transaction Reclassification: Implementation Checklist
Transaction Reclassification: Generated Transactions
Transaction Reclassification: Related Report and Inquiry Forms
Transaction Reclassification: Mass-Processing
Transaction Reclassification: Limitations
Accounting for WIP Labor Costs in Cost-Plus Projects
WIP Labor Costs in Cost-Plus Projects: General Information
WIP Labor Costs in Cost-Plus Projects: Implementation Checklist
WIP Labor Costs in Cost-Plus Projects: Implementation Activity
WIP Labor Costs in Cost-Plus Projects: Process Activity
WIP Labor Costs in Cost-Plus Projects: Generated Transactions
WIP Labor Costs in Cost-Plus Projects: Related Reports and Forms
WIP Labor Costs in Cost-Plus Projects: Mass-Processing of Documents
Accounting for WIP Labor Costs in Fixed-Price Projects
WIP Labor Costs in Fixed-Price Projects: General Information
WIP Labor Costs in Fixed-Price Projects: Implementation Checklist
WIP Labor Costs in Fixed-Price Projects: Implementation Activity
WIP Labor Costs in Fixed-Price Projects: Process Activity
WIP Labor Costs in Fixed-Price Projects: Generated Transactions
WIP Labor Costs in Fixed-Price Projects: Related Reports and Forms
WIP Labor Costs in Fixed-Price Projects: Mass-Processing of Documents
Capturing Project Overhead
Overhead in the Project Budget: General Information
Overhead in the Project Budget: Implementation Checklist
Overhead in the Project Budget: Implementation Activity
Overhead in the Project Budget: Process Activity
Overhead in the Project Budget: Generated Transactions
Overhead in the Project Budget: Related Reports and Forms
Overhead in the Project Budget: Mass-Processing of Documents
Grouping Invoices
Grouping of Invoices: General Information
Grouping Invoices: Implementation Checklist
Grouping of Invoices: Process Activity
Grouping of Invoices: Related Reports and Inquiry Forms
Working with Taxes in Projects
Taxes in Projects: General Information
Taxes in Projects: Implementation Checklist
Taxes in Projects: Project Expenses with Taxes
Taxes in Projects: Inclusive Taxes in AR Documents
Taxes in Projects: Project-Specific Tax Zones
Taxes in Projects: Tax Calculation in Change Orders
Taxes in Projects: Generated Transactions
Managing Multicurrency Projects
Multicurrency Projects: General Information
Multicurrency Projects: Project-Related Documents in Multiple Currencies
Multicurrency Projects: Unit Rates in the Project Budget
Multicurrency Projects: Implementation Checklist
Multicurrency Projects: Related Reports and Forms
Managing Project Files
Managing Project Files: General Information
Managing Project Files: Implementation Checklist
Managing Project Files: Tag and File Access Setup
Managing Project Files: Project Tag Templates
Managing Project Files: Tag Assignment
Managing Project Files: Operations with Files
Managing Project Files: AI-Powered File Autotagging

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